Registering a Newborn Child

If a child is born outside the Russian Federation, the HQS employee shall send a scan of the child’s passport and birth certificate to their coordinator. The birth certificate must be legalized in compliance with the country-specific regulations. More information can be found at the following page.

Once all documents have been provided, HSE University staff will apply for visa invitations.

Obtain a birth certificate

The registration of the births of children of foreign citizens, staying in the Russian Federation, shall be carried out as per set procedure. According to Art. 15 of the Federal Law “On Registration of Births, Deaths, and Marriages”, state registration of a child’s birth is performed by the local civil registry authority corresponding to the place of birth or the place of stay/residence of either parent.  

After the release from the maternity hospital, the parents of a newborn baby can apply for a birth certificate for their child at:

• ’My Documents’ multifunctional centre;
• Сivil Registry Office (ZAGS) responsible for the area of the parents’ place of stay/residence. They must contact the local ZAGS office directly to clarify what documents are required. The list of ZAGS offices in Moscow is available here.

Make sure that you bring the following documents:

• a birth record (Rus. «медицинская справка о рождении»), issued by the medical institution where the child was born, drawn up in the prescribed format;
• the passport of one of the parents with its notarized Russian translation;
• the parents' marriage certificate, duly legalized, with its notarized Russian translation.

If the parents of a child are unmarried, they must fill in an application for the issue of a birth certificate for their child, as well as a request to establish paternity, and pay the respective state duty.

The applications, along with the parents’ passports, notarized passport translations, migration documents, and a birth record, are submitted to either ’My Documents’ multifunctional centre or a ZAGS office. It is recommended that the applicants contact the office beforehand to clarify whether it is possible to register their child’s birth there and arrange a visit.

Obtain a passport of the newborn child

To obtain a passport for a newborn child of foreign nationals, their parents must go to the embassy/consulate of their citizenship in Russia and confirm the list of documents, terms and timeframes for providing the child with a passport.

Obtain a transit visa

A child born in the Russian Federation may remain in the country without a visa for an unlimited period. If the child needs to leave Russia, their parents must submit the following documents to the Ministry of Internal Affairs at least 10 working days prior to their departure for the issue of a transit visa:

1. birth certificate (original and copy);
2. the parents’ documents (passport, passport translation, migration card, registration slip, and their copies);
3. state duty for the issue of a transit visa (provided upon a direct request filed with the HSE University Visa and Registration Centre);
4. tickets with a departure date at least 10 working days after the documents submission for a transit visa.

For further information, please contact Visa and Registration Centre at visa-registration@hse.ru.