HR Procedures

• passport;
• migration card;
• registration;
• HQS card;
• documents, confirming measles vaccination status; 
• medical certificates;
• fingerprinting card;
• Insurance Number of the Individual Personal Account (SNILS, in Russian - СНИЛС - can be obtained in Russia).

Apart from that the original traslations of non-Russian diplomas must be brought to the HR office (for further information please have a look at Step 4 of 'Legalization' at this page).

According to Russian legislation, all non-Russian employees are required to inform the employer (HSE University) about their measles vaccination status. To comply with this requirement, the following documents are acceptable: 

• medical certification or an extract from your medical records confirming your measles vaccination;

• an international vaccination certificate issued in your home country, accompanied by a Russian translation (e.g., ICV, Yellow Card, etc.);

• a vaccination certificate issued in Russia;

• a measles antibody test result conducted and issued by a Russian medical organization.

A clear criminal record certificate can be issued by the local ‘My Documents’ multifunctional centres (Многофункциональный центр «Мои документы»).

The closest centres to Myasnitskaya Str. and Pokrovsly Blvd. are:

Nastasyinsky Lane, 7 (Tverskaya/Pushkinskaya/Chekhovskaya metro stations)
Bakhrushina Str., 13 (Paveletskaya metro station)
Sivtsev Vrazhek Lane, 20 (Kropotkinskaya metro station)
Enthusiast Blvd., 2 (Ploschad Ilyicha/Rimskaya metro stations)
Bolshaya Semenovskaya Str., 23A (Elektrozavodkskaya metro station)

Working hours: Mon-Sun 8:00 - 20:00

Documents you need to bring:

• passport;
• passport's notarized translation;
• migration card;
• registration slip.

After your first visit, you will be given a receipt confirming your application concerning the clear criminal record. Please make sure that you collect the clear criminal record within around one month after you submit the application.

SNILS can be obtained at the Social Fund of Russia (SFR).

The closest SFR office to Myasnitskaya Str. and Pokrovsky Blvd. is:

Triumfalnaya sq. 1/2 (Mayakovskaya metro station)

Working hours: Mon-Thu 9:00 - 18:00; Fri 9:00 - 16:45

If you do not speak Russian please ask your coordinator to assist you in completing the application and guide you on the further steps to be taken.

IMPORTANT NOTE

After collecting the documents, please send copies to hrms@hse.ru (HR Office) and bring the original of a clear criminal record certificate directly to the HR Office at 11 Pokrovsky blvd, Room D705. 

The certificates are issued by Russian-speaking institutions. Please be advised to kindly ask your designated coordinators to accompany you, if needed.

In order to fully complete the employment procedure, HSE University employees must submit the following certificates within 1 month:

1. medical check-up certificate
2. mandatory psychiatric examination certificate (for Assistant Professors, Associate Professors, and Professors)

Medical Check-up Certificate

All relevant information for your initial and regular (annual) medical check-up (addresses of polyclinics and procedure) is listed at this link.

Please make sure you bring the follwing documents:

• passport;
• passport’s notarized translation + its copy;
• current HQS card if you have it on hand;
• migration card;
• registration slip;
• copies of all the above mentioned documents, including the passport page with Russian visa.

Mandatory Psychiatric Examination

Mandatory psychiatric examination is mandatory for Assistant Professors, Associate Professors, and Professors.

The examination includes:

• psychiatrist’s consultation;
• collection of complaints and anamnesis;
• psychopathological examination.

 In order to get the appointment you or your coordinator should contact Vlada Satina at +7 (495) 772 95 90, ext. 15503 or vsatina@hse.ru.

The clinic’s address is Zemlyanoy val Str., 34A/1 (Kurskaya/Chkalovskaya metro stations).

Important Note

The certificates are issued by Russian-speaking institutions. Please be advised to kindly ask your designated coordinators to accompany you, if needed.

• national passport;
• international passport;
• taxpayer ID number (TIN);
• Insurance Number of the Individual Personal Account (SNILS);
• employment record book (will be issued by HSE if an employee does not possess one, but its cost will be deducted from his/her salary);
• clear criminal record certificate;
• military registration document (военный билет, only for persons liable for military service).

Apart from that the original traslations of non-Russian diplomas must be brought to the HR office (for further information please have a look at Step 4 of 'Legalization' at this page).

A clear criminal record certificate and SNILS can be issued by the local ‘My Documents’ multifunctional centres (Многофункциональный центр «Мои документы»). Please ask whether the 'My Documents' multifunctional centre you have chosen can issue TIN (note that not all multifunctional centres issue TIN).

The closest centres to Myasnitskaya Str. and Pokrovsly Blvd. are:

Nastasyinsky Lane, 7 (Tverskaya/Pushkinskaya/Chekhovskaya metro stations)
Bakhrushina Str., 13 (Paveletskaya metro station)
Sivtsev Vrazhek Lane, 20 (Kropotkinskaya metro station)
Enthusiast Blvd., 2 (Ploschad Ilyicha/Rimskaya metro stations)
Bolshaya Semenovskaya Str., 23A (Elektrozavodkskaya metro station)

Working hours: Mon-Sun 8:00 - 20:00

Please bring your passport with you.

After your first visit, you will be given a receipt confirming your application concerning the clear criminal record and the number of SNILS. Please make sure that you collect the clear criminal record within around one month after you submit the application.

TIN can be obtained by submitting an application on the website of the Federal Tax Service. To proceed with your application, you must visit the chosen office of the Federal Tax Service within the time period specified in your application and the response letter from the website. Your TIN will be ready in 5 working days from the visit to the Federal Tax Service office.

IMPORTANT NOTE

After collecting the documents, please send copies to hrms@hse.ru (HR Office) and bring the original of a clear criminal record certificate directly to the HR Office at 11 Pokrovsky blvd, Room D705. 

In order to fully complete the employment procedure, HSE University employees must submit the following certificates within 1 month:

1. medical check-up certificate
2. mandatory psychiatric examination certificate (for Assistant Professors, Assiciate Professors, and Professors)

Medical Check-up Certificate

All relevant information for your initial and regular (annual) medical check-up (addresses of polyclinics and procedure) is listed at this link.

Please bring your passport with you.

Mandatory Psychiatric Examination

Mandatory psychiatric examination is mandatory for Assistant Professors, Associate Professors, and Professors.

The examination includes:

• psychiatrist’s consultation;
• collection of complaints and anamnesis;
• psychopathological examination.

 In order to get the appointment you or your coordinator should contact Vlada Satina at +7 (495) 772 95 90, ext. 15503 or vsatina@hse.ru.

The clinic’s address is Zemlyanoy val Str., 34A/1 (Kurskaya/Chkalovskaya metro stations).