HR Procedures

• passport;
• migration card;
• registration;
• HQS card;
• documents, confirming measles vaccination status; 
• medical certificates;
• fingerprinting card;
• Insurance Number of the Individual Personal Account (SNILS, in Russian - СНИЛС -obtained in Russia); 
• Taxpayer ID Number (TIN)^*;
• Employment Certificate (in Russian СТД-Р (справка о трудовой деятельности));
• The original translations of non-Russian diplomas must be brought to the HR office (for further information please have a look at Step 4 of 'Legalisation' at this page).

^*It is usually issued along with visa invitation and the HR Office has access to it. However, if for some reason it has not been issued, it should be applied for at ‘My Documents’ multifunctional centres (Многофункциональные центры «Мои документы»).

According to Russian legislation, all non-Russian employees are required to inform the employer (HSE University) about their measles vaccination status. To comply with this requirement, the following documents are acceptable: 

• medical certification or an extract from your medical records confirming your measles vaccination;

• an international vaccination certificate issued in your home country, accompanied by a Russian translation made in Russia (e.g., ICV, Yellow Card, etc.);

• a vaccination certificate issued in Russia;

• a measles antibody test result conducted and issued in Russia only (valid for 1 year).

A clear criminal record certificate, SNILS, TIN^* and Employment Certificate (in Russian СТД-Р) can be issued by the local ‘My Documents’ multifunctional centres (Многофункциональный центр «Мои документы»).

Working hours: Mon-Sun 8:00 am - 8:00 pm

Documents you need to bring:

• passport;
• passport's notarized translation;
• migration card;
• registration.

After your first visit, you will be given a receipt confirming your application concerning the clear criminal record certificate. Please check the status of your application through the QR-code indicated on the receipt and make sure that you collect the clear criminal record certificate within around one month after you submit the application.

SNILS can also be issued by Social Fund of Russia (SFR, in Russian СФР). Please get acquainted with the list of SFR at this link.

Working hours: Mon-Thu 9:00 - 6:00 pm; Fri 9:00 am - 4:45 pm

TIN can also be obtained by submitting an application on the website of the Federal Tax Service. To proceed with your application, you must visit the chosen office of the Federal Tax Service within the time period specified in your application and the response letter from the website. Your TIN will be ready in 5 working days from the visit to the Federal Tax Service office.

^*It is usually issued along with visa invitation and the HR Office has access to it. However, if for some reason it has not been issued, it should be applied for at ‘My Documents’ multifunctional centres (Многофункциональные центры «Мои документы»).

IMPORTANT NOTE

After collecting the documents, please send copies to hrms@hse.ru (HR Office) with copy to ifaculty.support@hse.ru and bring the original of a clear criminal record certificate directly to the HR Office at 11 Pokrovsky blvd, Room D705. 

The certificates are issued by Russian-speaking institutions. Please be advised to kindly ask your designated coordinators to accompany you, if needed.

In order to fully complete the employment procedure, HSE University employees must submit the following certificates within 1 month:

1. medical check-up certificate
2. mandatory psychiatric examination certificate (for Assistant Professors, Associate Professors, and Professors)

Medical Check-up Certificate

All relevant information for your initial and regular (annual) medical check-up is listed at this link.

Please make sure you bring the following documents:

• a referral from the employer issued through HSE website;
• passport;
• passport’s notarized translation + its copy;
• current HQS card if you have it on hand;
• migration card;
• registration;
• copies of all the above mentioned documents, including the passport page with Russian visa.

Please note that currently an appointment through clinic's website is needed.

Mandatory Psychiatric Examination

Mandatory psychiatric examination is mandatory for Assistant Professors, Associate Professors, and Professors.

The examination includes:

• psychiatrist’s consultation;
• collection of complaints and anamnesis;
• psychopathological examination.

A referral from the employer issued through HSE website is needed to undergo mandatory psychiatric examination.

The clinic’s address is Zemlyanoy val St., 34A/1 (Kurskaya/Chkalovskaya metro stations).

Important Note

The certificates are issued by Russian-speaking institutions. Please be advised to kindly ask your designated coordinators to accompany you, if needed.

• national passport;
• international passport;
• taxpayer ID number (TIN);
• Insurance Number of the Individual Personal Account (SNILS, in Russian - СНИЛС);
• Employment Certificate (in Russian СТД-Р (справка о трудовой деятельности))/employment record book;
• clear criminal record certificate;
• military registration document (военный билет, only for persons liable for military service);
• the original translations of non-Russian diplomas must be brought to the HR office (for further information please have a look at Step 4 of 'Legalisation' at this page).

A clear criminal record certificate, SNILS, TIN and Employment Certificate (in Russian СТД-Р) can be issued by the local ‘My Documents’ multifunctional centres (Многофункциональный центр «Мои документы»). Please ask whether the 'My Documents' multifunctional centre you have chosen can issue TIN (note that not all multifunctional centres issue TIN).

The closest centres to Myasnitskaya St. and Pokrovsly Blvd. are:

Nastasyinsky Lane, 7 (Tverskaya/Pushkinskaya/Chekhovskaya metro stations)
Bakhrushina St., 13 (Paveletskaya metro station)
Sivtsev Vrazhek Lane, 20 (Kropotkinskaya metro station)
Enthusiast Blvd., 2 (Ploschad Ilyicha/Rimskaya metro stations)
Bolshaya Semenovskaya St., 23A (Elektrozavodkskaya metro station)

Working hours: Mon-Sun 8:00 am - 8:00 pm

Please bring your passport with you.

After your first visit, you will be given a receipt confirming your application concerning the clear criminal record certificate and the number of SNILS. Please check the status of your application through the QR-code indicated on the receipt and make sure that you collect the clear criminal record certificate within around one month after you submit the application.

TIN can be obtained by submitting an application on the website of the Federal Tax Service. To proceed with your application, you must visit the chosen office of the Federal Tax Service within the time period specified in your application and the response letter from the website. Your TIN will be ready in 5 working days from the visit to the Federal Tax Service office.

TIN and Employment Certificate can also be obtained through Gosuslugi website (state services website) subject to the availability of an electronic signature. Review period is 20 woriking days.

IMPORTANT NOTE

After collecting the documents, please send copies to hrms@hse.ru (HR Office) with copy to ifaculty.support@hse.ru and bring the original of a clear criminal record certificate directly to the HR Office at 11 Pokrovsky blvd, Room D705. 

In order to fully complete the employment procedure, HSE University employees must submit the following certificates within 1 month:

1. medical check-up certificate
2. mandatory psychiatric examination certificate (for Assistant Professors, Associate Professors, and Professors)

Medical Check-up Certificate

All relevant information for your initial and regular (annual) medical check-up is listed at this link.
Please bring your passport with you.

Mandatory Psychiatric Examination

Mandatory psychiatric examination is mandatory for Assistant Professors, Associate Professors, and Professors.

The examination includes:

• psychiatrist’s consultation;
• collection of complaints and anamnesis;
• psychopathological examination.

Please be informed that a referral from the employer issued through HSE website is needed for undergoing both medical check-up and mandatory psychiatric examination. As well as that, currently an appointment through the clinic's website is needed.

The clinic’s address is Zemlyanoy val St., 34A/1 (Kurskaya/Chkalovskaya metro stations).