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Regular version of the site

HR Procedures

Upon your arrival and obtainment of a work permit, certain formalities must be followed. For the purpose of completing your employment at HSE University, HR Department organises HR Procedures Day. You will be informed about the exact date by the Centre for International Support.

HR Procedures for Non-Russian citizens

If an employee is a foreign citizen, a number of documents should be signed:

  • acknowledgment form for HSE's internal regulations and procedures;
  • academic staff record card;
  • employment directive;
  • consent form for personal data processing;
  • employee personal record form;
  • occupational health and safety briefing journal;
  • fire safety briefing journal;
  • application for an employment record book;
  • tax residency status application.

The following documents should be brought to the HR department to be copied:
  • passport;
  • migration card;
  • registration;
  • HQS card.

HR procedures for Russian citizens

If an employee is a citizen of the Russian Federation, a number of documents should be signed:
  • employment agreement;
  • acknowledgment form for the HSE internal regulations and procedures;
  • academic staff record card;
  • employment directive;
  • consent form for personal data processing;
  • employee personal record form (T-2);
  • tax residency status application (resident - non-resident);
  • instructions on health and fire safety regulations.


The following documents should be brought to the HR department to be copied:

  • nationals passport;
  • international passport;
  • taxpayer ID number (TIN);
  • pension insurance certificate;
  • employment record book (will be issued by HSE if an employee does not possess one, but its cost will be deducted from his/her salary).

Initial Medical Check-up and Clear Criminal Record Certificate

In order to fully complete the employment procedure, HSE University employees must submit two certificates within two months:

  1. medical check-up certificate;
  2. clear criminal record certificate.

Medical Check-up Certificate

All relevant information for your initial and regular (annual) medical check-up (addresses of polyclinics and procedure) is listed at this link.

Please make sure you bring your passport.

Clear Criminal Record Certificate, Tax Individual Number (TIN), Insurance number of the Individual Personal Account (in Russian  СНИЛС = SNILS)

A clear criminal record certificate can be issued by the local ‘My Documents’ Multi-Functional Centers (Многофункциональный Центр «Мои документы»). TIN and SNILS can also be obtained there.

The closest centres to 20 Myasnitskaya str. and 11 Pokrovsly blvd. are:

Documents you need to bring:

  1. passport;
  2. migration card;
  3. registration slip;
  4. passport translation certified by notary (for foreign citizens);
  5. work permit (if you have one).

After your first visit, you will be given a receipt confirming your application (concerning the creal criminal record and TIN) and numbers of TIN and SNILS. Please make sure that you collect the clear criminal record within around one month after you submit the application.

After collecting the documents, please send copies to hrms@hse.ru (HR Office) and bring the original of a clear criminal record certificate directly to HR Office at 11 Pokrovsky Bulvar, Room L205. 

The certificates are issued by Russian-speaking institutions. Please be advised to kindly ask your designated coordinators to accompany you, if needed.