| Activity |
Foreign nationals |
Russian citizens |
When should this be done |
| Fill out the pre-arrival form on the International Faculty Support Centre website |
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4-5 months before arrival |
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Provide the following documents for the preparation of your contract (and visa invitations for foreign nationals):
1. scanned copy of your passport (main page);
2. scanned copy of your Master's or Bachelor's degree in Russian or English (or translation into Russian or English if these documents are issued in other languages); please be aware that you will have to have the diplomas legalised and recognised*;
3. scanned copy of your PhD degree in Russian or English (or translation into Russian or English if these documents are issued in other languages); please be aware that you will have to have the diploma legalised and recognised*;
* More information on legalisation and recognition of diplomas can be found here.
4. passport-style digital image (for foreign nationals only);
5. (for foreign nationals only) medical certification or an extract from your medical file confirming that you have had the measles, or an international vaccination certificate (e.g., ICV, Yellow Card, etc.); please be aware if you cannot confirm your status of immunity against measles, you will have to get vaccinated in Russia or outside or get an antibody test upon your arrival in Russia (only tests conducted in Russia are valid).
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4-5 months before arrival |
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When arriving with non-Russian accompanying family members (i.e., spouse, children):
1. copy of your spouse’s passport (main page);
2. notarised copy of your apostilled or legalised marriage certificate (original; to be prepared in Russia; upon obtaining this document, your coordinator will have this copy translated and notarized, the associated fees are expected to be covered by you);
3. notarized translation of your apostilled or legalised marriage certificate into Russian (original; to be prepared in Russia; upon obtaining this document, your coordinator will have this copy translated and notarised, the associated fees are expected to be covered by you);
4. copy of your child's passport (main page);
5. notarized copy of your child's apostilled or legalised birth certificate (original; to be prepared in Russia; upon obtaining this document, your coordinator will have this copy translated and notarised, the associated fees are expected to be covered by you);
6. notarized translation of your child's apostilled or legalised birth certificate into Russian (original; to be prepared in Russia; upon obtaining this document, your coordinator will have this copy translated and notarised, the associated fees are expected to be covered by you).
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4-5 months before arrival |
| Legalise your education documents if they were issued not in Russia. More information on legalisation and recognition of diplomas can be found here. |
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4-5 months before arrival |
| Contact the Russian Consulate where you will be applying for a visa and ask for the list of documents you need to apply for a work visa. |
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4-5 months before arrival |
| Inform the International Faculty Support Centre (ifaculty.support@hse.ru) in case you need additional documents to apply for a visa. |
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4-5 months before arrival |
| Receive the preliminary draft of your employment contract by e-mail. Read it, ask any questions you may have, and express your consent to sign the contract. |
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Approximately 1.5 months after you submit all documents required |
| Study the “Before and Upon Arrival” section and ask any questions that you may have. |
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While reading the draft of your contract or earlier |
| Receive an e-mail with the final version of your employment contract and the request to sign it. Please follow the instructions specified in the e-mail. |
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Approximately 1 week after you approve the draft of your contract |
| Receive your visa invitation and other documents from HSE University. |
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Approximately 1.5 months after you sign your work contract |
| Apply for a work visa at the Russian Consulate or Visa Centre in the city stated in your visa invitation. |
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As soon as you receive your invitation |
| Inform your coordinator and International Faculty Support Centre (ifaculty.support@hse.ru) about the date of your arrival in Russia. |
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As soon as you book your flight |
| Acquaint yourself with the schedule of orientation events and check your email-box regularly (you will receive invitations for them). |
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1 week before arrival |
| Acquaint yourself with the HSE’s internal bylaws. |
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1 week before arrival
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